ScholarWorks

There are several resources at UMass Amherst for you to store and share your data! 

The Data Repository at ScholarWorks can store your openly accessible data. As a service of the Libraries, sharing data in ScholarWorks is free of charge to all UMass researchers. Learn more about depositing data at ScholarWorks, or email us if you have more questions.

Data Services can advise you on storing large data sets. UMass Amherst has partnerships with a handful of groups that specialize in long-term archiving for large datasets. Please email us to learn more. 

The Data Repository @ ScholarWorks offers long-term storage and public access to the data and datasets produced by scholars at UMass Amherst. 

You can submit your own data and add contextual details to help others find your work. Data and other materials in ScholarWorks are findable by all major search engines.  

To improve findability, accessibility, and reuse of your data, we ask that all data depositors also submit a readme file with their work. Readme files are typically text files that contain general information about your work, including contact information, variable definitions, and more. Note that data deposits without readme files will not be approved until a readme file is completed. We offer a readme file template, or if your discipline has more rigorous and detailed standards, you can use your own. 

If you have questions about depositing your data with ScholarWorks, or with any other repository, please email our Data Services team.

Feel free to use the language below when filling out grants that require dissemination and sharing of data. Please note that the Data Repository can only accept data that is openly available - we are unable to provide restricted access to data.

A data sharing plan will be used to store and make publicly accessible the data beyond the life of the project. The data will be deposited into the Data Repository @ ScholarWorks. This University Libraries’ hosted institutional data repository is an open access platform for dissemination and long-term sharing of university research data. In addition, the Data Repository @ ScholarWorks provides long-term storage for data files and maintains persistent DOIs for data sets, facilitating data citations. In accordance to Data Repository @ ScholarWorks policies, the (deidentified, if applicable) data will be accompanied by the appropriate documentation, metadata, and code to facilitate reuse and provide the potential for interoperability with similar data sets.

If you need further assistance with language for a grant, please see Florida International University’s boilerplate library. For more help, contact the Data Services team. 

Once you have logged in, a + (plus) sign will appear in the lefthand side of your screen:

When you click the + (plus), you'll see: New > Item. Click on "Item" and then choose the "Data and Datasets" collection:

After selecting "Data and Datasets", you'll be taken to a submission form. The form will prompt you to upload a file as your first step. You may browse your computer for a file to upload or drag and drop your file(s).

Note: ScholarWorks will not prompt you to include your README.txt, but a README is required for all data submissions.

After you upload your file(s), you'll be prompted to describe your uploaded work, beginning with its author(s).

ScholarWorks now allows us to standardize author names by creating local authority records for authors using an author's ORCID. The directions below will show you how to associate your ORCID with your author authority record in ScholarWorks. Please see our ORCID guide to learn how to register for an ORCID if you don't have one!

If this is your first time submitting an item to new ScholarWorks, click the "Lookup" button to the right of the field for First name:

Choose the ORCID tab and use either your ORCID (ex. 0000-0002-3671-7447) or name to search:

Click the cloud icon to the right of your ORCID to associate it with your author name:

Click the "Import" button

You'll see a green "Import Successful" window and you may then close the Search for Authors box.  You'll then see a green circle next to your last name:

Note: ScholarWorks will use the author name that you have associated with your ORCID profile.  If you've entered a nickname or used all lowercase letters, that is what ScholarWorks will import into your submission. If your ORCID profile is private, ScholarWorks will not be able to associate your ORCID profile with your submission.  

You can repeat this process for all of your co-authors if applicable, by clicking the + (plus) sign before the author field to add more authors.  If your co-authors do not have ORCIDs, you may skip the lookup step and add their names directly into the form.

If you have previously submitted an item to ScholarWorks and imported your ORCID, you can search for yourself in the last name field for authors:

Title: Enter the title of your dataset as you would like it to appear in ScholarWorks.

Book or Journal Title (optional): If your data is in support of a journal article or book chapter, please enter the name of the journal or book.

Related Item(s) (optional): If your data lives in another repository or you would like users to be able to access related publications, enter a URL or DOI.

Publication Date: ScholarWorks requires at least a year of publication. Month and day are optional.

Publisher (optional): You may include the publisher of your related article or book chapter here.

Citation (optional): You may include a recommended citation if desired.

Series/Report No. (optional): You may include a volume and issue number for the related article here.

Identifiers (optional): We will create a DOI for your data as part of the submission process. Please do not delete the value in the prefilled URI box.

Language (optional): You may choose the language of the associated README and article from the dropdown list.

Subject kewords (optional): You may include keywords for your dataset, clicking enter between each word or phrase. Please try to limit to no more than 7 keywords.

Abstract (optional, but highly recommended): While abstracts are optional, we highly recommend you include yours for increased discoverability of your work.

Sponsors (optional): If your work was funded by a grant or fund, you may include that information here.

Description (optional): You may use this field to include any pertinent information not captured anywhere else in the form.

Is this a spatial dataset?:  Select Yes or No 

If you are uploading a spatial dataset: Please complete the following fields

• Temporal Coverage: Enter the time period represented by the dataset. Examples: "1980-1985" or "Late 19th century".
• Place Name: Enter the place name covered by the full extent of the dataset. Examples "Amherst, MA" or "Franklin County, MA".
• West Extent: Coordinates (in WGS84) of the west extent of the dataset. Format as decimal degrees to 6 decimal places.
• East Extent: Coordinates (in WGS84) of the east extent of the dataset. Format as decimal degrees to 6 decimal places.
• North Extent: Coordinates (in WGS84) of the north extent of the dataset. Format as decimal degrees to 6 decimal places.
• South Extent: Coordinates (in WGS84) of the south extent of the dataset. Format as decimal degrees to 6 decimal places.
• Centerpoint (Longitude): Coordinates (in WGS84) of the longitude of the data's center. Format as decimal degrees to 6 decimal places.
• Centerpoint (Latitude): Coordinates (in WGS84) of the latitude of the data's center. Format as decimal degrees to 6 decimal places.

While you can drag and drop your PDF into the submission form before you do anything else, this section of the submission form allows you to delete the file you've uploaded if you realize that you've attached the wrong file, have a typo, etc.  It also allows you to rename your file.  If you'd like to rename your file, click the pencil icon:

Here's an example of a file name being edited.  Once you've done this, click the save button at the bottom of the window.

If you are including supplemental files, you can add descriptions to make the files more user friendly.

Creative Commons license (optional): ScholarWorks now provides users with a decision maker for choosing a Creative Commons license.  If you would like to add a license, click "Creative Commons" in the dropdown menu for "Select a license type".  

Answer the questions about the type of license you'd like to add, clicking the question marks (?) for explanations.

If you are happy with the license you've chosen, click the check box to grant the license.

Note: Please choose the "International" option no matter the license.

Non-Exclusive Distribution License: You must grant this license to complete your submission.  A copy of this license will be saved in ScholarWorks along with your thesis/dissertation

Click the green deposit button to submit your work.

If you're not quite ready to submit and want to save the form for later, click the "Save for later" button instead.

• To resume your submission, you'd log into ScholarWorks > mouse over the little person icon that appears once you've logged in and click on  "MyDSpace":

• Find your submission and click "Edit"
  

Once you've completed everything on the submission form, you can continue to click "Save for later" or click the green "Deposit" button:

The ScholarWorks Team will not see your submission until you click the Deposit button. Once you have deposited your work, it will show on your submissions page with a blue box that says "workflow"

Note: You will not be able to edit your submission once you've deposited it.  You will only be able to view the metadata that you included in your submission form.

Once you have completed your submission, the ScholarWorks Team will review it and will contact you if any formatting revisions are required.